Streamlining Your Print Process
Streamlining The Printing Process
Printing is an important part of any business. It makes up promotional material, marketing, employee information and handbooks, data and bookkeeping receipts, graphic design material, and much more. This is made even more complicated by the fact that print is making a comeback and is more engaging than digital media for marketing and promotion, so you’ll be expecting a lot more printing in the foreseeable future.
Because paper and ink can often be wasteful if your employees and coworkers are printer-happy, your company could be losing money and wasting time with poor printing practices. That’s why it’s important to streamline the printing process by managing workflow inefficiencies and outsourcing, from start of project to finish. These tips will help your business better streamline the process and make your printed material one of your company’s strengths.
Digital Asset Management
One of the easiest ways to streamline your printing process is to use a digital asset management (DAM) system to keep all of your documents and images in one place. An effective DAM system is organized and can be filtered by file type and other metadata, such as company name, date, and usage information. One concise location for all of your digital assets can make finding and incorporating documents and images much more efficient.
Set a Schedule
When a large printing project needs to be completed, a structured timeline can help create a streamlined process. Deadlines can keep coworkers and employees from procrastinating. If there are no immediate or strict deadlines, use your own to maintain constant progress on the project. Any outsourced materials should be given a timeline and procedural structure as well.
Understand and Mitigate Inefficiencies
Some inefficiencies may not seem like a big issue, but they can be sucking valuable time and resources from your workflow. For instance, using single-function printers creates a requirement for scanners and fax machines, which requires more space and ups costs. Print similar projects together at scheduled intervals instead of randomly. Workflow inefficiencies should be taken into account and adjusted to create a flow with the least amount of empty time and wasted cost. This can include delegating tasks, outsourcing to other companies, and so on.
Teach New Procedures
New procedures when it comes to project management and printing can create confusion at first. One way to create an efficient and streamlined printing workflow is to teach new procedures in training and to provide documentation that outlines the process. This way you can be sure that each employee knows the process and has reference material if they ever forget a step or detail.
Outsource Your Printers
Outsourcing your printing projects can mean the difference between wasted time and money and a stress-free, low-waste process. Partner with printing companies that specialize in efficient corporate workflow by offering on-demand and recurring printing solutions. An effective printing partner also offers asset management and graphic design and can work with your to mitigate workflow efficiencies from the outside in.
Corporate Graphics & Printing, Inc. offers this and much more. Their California Central Coast printing services offers more than just ink and paper; with project management, workflow oversight, and graphic design expertise, you’ll wonder why you didn’t outsource sooner. Cut costs without cutting corners and partner with CORGFX.